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Vestry Minutes - May, 2019

Minutes of May 20, 2019 Vestry Meeting

Present: Charlie de Kay, Tim Patenode, Monique Austin, Susan Cherco, Connie Conley, Kristin Jacobsen, Bob Purse, Ann Searles, Corky Siegfriedt, Allison Zidek, Jennie Woodring

Absent: Kevin Goodman, Cynthia Doucet, Dave Turner, Dustin Vincent

The meeting began at 7:34 pm with a reflection from Charlie

The April vestry minutes were approved with corrections to spelling.

Vestry resource guides were distributed.

Building and Grounds – Damian Barta

Memorial Plaques - The wall plaques that display names of those interred in the memorial garden are at capacity. Damian presented plans for the expansion of the wall display, developed by the team of Connie Conley, Mike Muyres, Susan Rundle, and Damian. Cost is approximately $1700, plus the cost of hanging. It was noted that current funeral charges include purchase of individual plaques for about $200.

APPROVED – vestry approved purchase of the new wall displays.

Ejector pumps – two ejector pumps in the basement are responsible for eliminating the waste generated by the downstairs bathrooms and kitchen. The pumps are from the 1960’s; one is non-functional and the other is not working well. Four bids have been received, ranging from $14,000-$20,500, and varying in pump horse power and pipe diameter.

There is approximately $9,400 remaining in the capital campaign funds.

APPROVED – due to the timely nature of this purchase, vestry authorized Damian (with Tim Patenode’s final OK) to proceed with replacement from the $14,168 bid, based upon satisfactory answers from the contractor to questions about the adequacy of HP and pipe diameter.

Flooring in the upstairs ballet room is broken in places. It has been determined that the floor in those rooms, as well as in several places in the education/office wing of the building, contains asbestos. The ballet group has started to raise funds to replace the floor.

Tim would like to reconvene a Building and Grounds team to address this and other B&G issues as they arise.

Welcoming/involvement brochure - Kristin Jacobsen

Kristin distributed a draft of a flyer that would highlight ministries at St. Matthew’s, along with categorizing by participant interest (e.g., group/solitary; child/teen/adult; Sundays/weeknights, etc.). The concept was well received. Kristin will further edit the brochure, and requested assistance from anyone interested, particularly someone with graphics talents – perhaps Carol Cornyn.

Rector’s Report – Charlie

A handout was distributed. Highlights include:

One Parish, One Book - The congregation has been invited to read Canoeing the Mountains by Tod Bolsinger. Small group discussions will be hosted during the summer; Bishop Lee will visit, likely in July, to lend his insights.

Each discussion group will have a host, facilitator (likely Charlie), and scribe.

Volunteers for discussion hosts – Susan, Corky, Ann, Kristin, Connie, Tim

Host for Bishop Lee – Kevin will be asked to host the Bishop’s visit to St. Matthew’s.

Active shooter training – Evanston police offer a training course; vestry agreed that Charlie could pursue having a training here.

St. Matthew’s Day (Sept 22) – vestry agreed to once again invite St. Andrew’s Pentecost to join us.

Associate Rector’s Report – a handout was distributed

It was noted that Keeping God’s Children Safe training is required, and is particularly important for vacation Bible camp leaders.

Executive Session – a brief executive session was held.

The meeting concluded at 9:18.

Next meeting will be June 17, 2019.

Submitted by Jennie Woodring

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