Vestry Minutes: May 2018
These minutes are submitted by Julie Hinz
on behalf of Jennie Woodring, Clerk of the Vestry.
Minutes of May 21, 2018 Vestry Meeting
Present: Charlie de Kay; Monique Austin, Cynthia Doucet, Chris Motogawa, Tim Patenode, Susan Cherco, Jim Kelly, Gary LaBranche, Ann Searles, Corky Siegfriedt, Dustin Vincent, Joanne Wilson, Jennie Woodring
Absent: Kevin Goodman, Dave Turner
The meeting began 7:30 with a reflection from Charlie.
The March 18 vestry minutes were approved.
Vestry retreat feedback:
There was discussion about whether an overnight retreat (and associated cost) is essential (rather than a more local venue with no overnight component.) While a different location was raised as a possibility, there were slightly more comments made in favor of keeping the overnight portion of the retreat vs. omitting it, as it is seen as valuable for community building among the vestry.
Other discussion centered on building relationships with community broadly and with those who use our building, such as the theater group, AA, OA, dance, mental health, and others.
It was suggested that a directory of building users – possibly on the website - would be helpful for the congregation.
It was also suggested that we could take a more active role with our building users, such as promoting the theater group’s performances (no one in the room knew offhand the name of the group).
An Overeaters Anonymous representative made a point to tell Charlie thank you for the use of the building and our support.
Ideas for implementing community involvement:
Vestry had been instructed to bring two ideas for making St. Matthew’s a more welcoming community to the meeting. Due to time constraints, the discussion was cut short. Vestry members are to send their suggestions to Charlie in writing.
Ideas offered up
Already in place
*Race Against Hate (June 17) – St. Matthew’s is a sponsor this year; handouts to participants, a tent at the race, Mass on the Grass before the event.
*Vacation Bible Camp – this will be our second summer
*St. Matthew’s “sizzle video” – short promo video about who we are
*Ask me… buttons for vestry members
Building Report – Damian Barta and Don Cherco
Damian and Don presented a budget and plan for repair to the Hartrey stairway entrance, which includes rebar-reinforced concrete and new railings.
The vestry unanimously approved a budget of $16,000 for the repairs.
Accessibility was discussed. Accessibility for this entrance was estimated a few years ago at over $200,000. While this is out of our reach, it was acknowledged that accessibility is an issue we should address as we are able.
It was suggested that a chair lift on the short stairway between the sanctuary and the rest of the church could be an affordable solution to offering access to areas of the building for those who cannot navigate stairs.
Race Against Hate tent
The vestry voted unanimously to approve an expenditure of $200 for a tent for the St. Matthew’s table at the event.
Charlie suggested St. Matthew’s take a year off from Confirm not Conform. We have only five potential candidates and no strong enthusiasm – and the leadership would benefit from some time off. Kevin would lead quarterly events in the interim. Perhaps St. Matthew’s will plan on a two-year-on, one-year-off cycle for the program.
Our CnC partner, St. Mark’s, will launch a new CnC this fall regardless; we will need to find a new partner church in order to have critical mass for the program.
Worship team report – Jim Kelly
The Pentecost interactive service in the sanctuary was very well received.
Long Term Financial Support – Ann Searles
*A letter will be sent to all with 1st Quarter financial figures.
*A survey about church finances will be sent to the congregation late May, with a reminder early June – results will be tabulated and sent out by late June.
*Parishioners will receive information about the Hartrey stair repairs, which is a new use of capital funds not in the original plan.
Stewardship/Gala – Tim Patenode
*The stewardship campaign will begin early than in the past, and will be a (subtle) feature of the Gala October 5.
*Tim made a call for a Gala committee; Susan Cherco, Ann Searles, Corky Siegfriedt, and Monique Austin volunteered.
The Gala will be at the same venue as last year (Michigan Shores in Wilmette); theme to be determined. The role of the silent auction will be evaluated.
The Poor People’s Campaign - which Charlie suggested can be viewed as the church reclaiming the gospel - was briefly discussed.
Reminder: please send Charlie two ideas about how we can make St. Matthew’s a welcoming community.
Executive Session – a brief executive session was held.
The meeting concluded at 9:15.
Next meeting will be June 18, 2018.
Submitted by Jennie Woodring