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Vestry Minutes for August 15, 2022

MINUTES

St. Matthew’s Vestry Meeting

August 15, 2022, 7 p.m.


The meeting was held in person at Melissa Warden’s breezeway in Evanston.


Present: Charlie de Kay, Penelope Boardman, Karen LaBranche, Molly Purse, Bill Siegfriedt, Steve Steiber, Melissa Warden, Bill Widmer, Penny Whiteside and Curt Nilsson.


PRELUDE


Prayer

Charlie opened the meeting with a prayer set for vespers for the early evening.


Minutes

The July 20 minutes were approved with one correction.


MISSION


Dreaming about the Future

Vestry members were invited to fill out sticky notes with ideas for the following:

-What does the congregation look and feel like now and in 10 and 20 years?

-How can we celebrate our anniversary within the congregation and with the larger community?


A lively discussion ensued with ideas and suggestions that will be captured and recorded in an upcoming report from Melissa.


Assessing Experiments

Due to time constraints, we will address this topic at the next Vestry meeting.



TOOLS FOR MISSION


Keeping Parishioners Safe Update

Melissa has coordinated responses from the email sent out about emergency preparedness. Karen LaBranche inquired whether we should have safety protocols to share with them and require confirmation that they’ve read it. Charlie confirmed that we have a building user’s guide and said we could include a confirmation clause and sign off.


Penny Whiteside wondered whether we would need legal advice about the use of an AED if we acquire one.


Melissa noted that it’s important to lend a welcoming tone to instructions about safety precautions we put in place so it does not seem off-putting.

Karen and Bill S. volunteered to come up with a plan to address the safety suggestions.


Stewardship Update

Steve Steiber recommended the book “Radical Welcome” by Stephanie Spellers, which discussed how to be more focused on welcoming in your congregation. An inquiry was made as to how many people have signed up to Quercus, St. Matthew’s planned giving society. Charlie mentioned that leaders of the society are planning conversations with three to five families to take place in September. Melissa suggested we invite members of Quercus to a Vestry meeting.


Bill Siegfriedt volunteered to help Steve with ongoing stewardship appeals and Penelope Broadman agreed to write notes.



Rector’s Report

There is no written rector’s report this month. Charlie noted that Madeline Beck was successfully married on July 23 and a memorial for Jane Durfee had taken place the Saturday prior to the vestry meeting. He distributed an updated version of the church calendar.


Agenda Update

Melissa received a message from Corky Siegfriedt about how things were progressing toward getting back to “normal” after Covid changes. Charlie replied that St. Matt’s Covid task force will resume meeting shortly. Melissa added that this year’s gala will need party and auction teams. Penny, Molly Purse and Melissa noted that the Welcoming team has identified three upcoming events for special focus: Feast of St. Matthews on September 25, the pet blessing on Oct. 9, and Lessons and Carols this October.


Closing Prayer

Charlie closed the meeting with two prayers from the Prayer Book, Rite One: one for our country and one attributed to St Francis.


–Submitted by Ginny Voedisch



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