Vestry Minutes - July, 2019
Members Present: Kevin Goodman, Kristin Jacobsen, Cynthia Doucet, Corky Siegfriedt, Bob Purse, Tim Patenode, Ann Searles, Susan Cherco, Alison Zidek
Members Absent: Charlie De Kay, Monique Austin, Connie Conley, David Turner, Dustin Vincent, Jennie Woodring
Call to Order: Tim Patenode called the meeting to order at 7:35 PM.
Short Prayer/Reflection: Kevin Goodman led the vestry through a short prayer and passed out anti-racism themed collects which the vestry read in turn.
Approval of January Vestry minutes.
The June vestry meeting minutes were approved with corrections: names of some members of the building committee had been omitted and needed to be added: Don Cherco, Bill Siegfriedt, Dudley Conley, and John Searles.
Elise Pike art show report and gratitude:
Tim passed out a thank you letter to Jack Lerman for donating one half of the proceeds of sales from the art show to the church. The show raised $14,210 plus and additional $250. A donation of $7,105 will be deposited into the general fund at Jack’s request.
Frances Tenison bequest discussion:
St Matthews has received a bequest of $193,291.22 from the estate of Frances Tenison. There was discussion on where to deposit the funds. Kristin Jacobsen made a motion to deposit the Frances Tenison bequest of $193,291.22 in its entirety into Trust II. The motion was seconded by Cynthia Doucet. It passed unanimously by voice vote.
Report on credit card issuance:
Cynthia reported that a credit card from Byline Bank has been ordered for use by Charlie de Kay, Kevin and Julie Hinz. It will take 2 to 3 weeks to process the request. Julie has a $500 limit. Charlie and Kevin are limited to $5,000. Receipts must be submitted for all purchases.
Discussion of consolidation of the “Canoeing” and Capital Campaign meetings:
Vestry members were in general agreement to limit the number of meetings. Tim explained that the Capital Campaign involves 3 stages: discernment, feasibility and finally fund raising. Issues discussed in discernment and feasibility and “Canoeing” are overlapping. The first meeting on ‘Canoeing” was set for August 19th at Charlie’s house. Tim will confirm this date with Charlie and discuss consolidation of these meetings as well.
Dates to remember:
Dinner with Bishop Lee: July 17, 2019: St Matthews. Dinner will be served at 6:30 PM. Bishop Lee’s talk will begin at 7:00 PM.
Gala organizational meeting: July 22, 2019 at Tim and Judy Patenode’s house at 7:30 PM.
Bishop Curry Talk: July 31, 2019 at the Cathedral: Tickets are required for this event. It may already be sold out.
Gala: October 5, 2019
Associate Rector’s Report:
Kevin reported to the vestry on church events in June and July: Formation Committee reforming, The Race Against Hate, the Building and Grounds Committee meeting, Joy Rogers visit, the bishops visit and Beach-a-Palooza.
Discussion focused on his report from the buildings and grounds committee regarding the floor tiles in the dance studio. Options for repair were presented to the vestry but no action was taken. Kevin agreed to check to see what church policy has been. Alison offered to contact Chris Motogawa to see if insurance would cover remediation.
Vacation bible camp is scheduled for August 5 – 9. Currently there are 14 children registered. More volunteers are needed.
“What Is Your Preference?” Cynthia updated the vestry on the St Matthews/St Andrews partnership team projects.
The St. Matthew's/St. Andrew's Pentecost partnership team is working on a refugee advocacy strategy given the training and skills we gained during the May seminars with Episcopal Migration Ministries. For the shorter term, we are collecting school supplies for a Somalian refugee family in Chicago (please contact Ann Searles if you are interested in helping fulfill the needs for the two girls, who are in 3rd and 4th grade). We continue collect unused calendars (2019/2020, or you may already be receiving 2020 calendars in the mail) for Refugee One to use as they work to acclimate families new to the U.S. The team would like to thank everyone in both of our churches who wrote cards against the for-profit detention center that was planned for Dixon Illinois earlier this year: Roberta Buchanan reports that Governor Pritzker signed bill HB2040 in June, banning such centers in our state. Input, care, and prayers from so many people across the state helped to make this positive difference, and ours is the first state to take this important action.
Alison Zidek updated the vestry on church finances based on figures through June, 2019. Although the deficit is ongoing St Matthews is doing better than budgeted. Pledges are up, income from building use is down. The choir expense is $65,000 a year which includes the $33,000 for Mark and James. The finance committee is still predicting a $50,000 to $70,000 deficit for this year.
The contract for replacement of the ejector pumps has been signed.
Executive Session: The vestry continued discussing church finances and related issues in the executive session.
The meeting was adjourned at 9:20 PM.
Respectfully submitted by Susan Cherco