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Vestry Minutes - August, 2019

Minutes of August 19, 2019 Vestry Meeting

Present: Charlie de Kay, Tim Patenode, Cynthia Doucet, Susan Cherco, Kristin Jacobsen, Bob Purse, Ann Searles, Corky Siegfriedt, Dave Turner, Jennie Woodring.

Dustin Vincent, treasurer; Melissa Warden, guest.

Absent: Kevin Goodman, Monique Austin, Connie Conley, Allison Zidek

The meeting was held at Charlie’s home, and began at 7:09 pm with Charlie leading vespers.

The July vestry minutes were approved as corrected: Charlie was absent from the July meeting.

Use of church space

APPROVED unanimously – a request by Evanston Chamber Opera (EChO - Francis Lynch) for use at no charge of practice space in the church during the week of November 10, culminating in performances (fundraiser for EChO) November 15 and 16. Approval is subject to EChO obtaining insurance; schedule will be coordinated with the church calendar so as not to interfere with other events.

Floor remediation

APPROVED unanimously – authority is extended to the Building & Grounds Team to proceed with covering the ballet school floor, which contains asbestos. Estimated expense is $4000-$6000; the ballet school will contribute $1800. It was noted that there are no funds remaining from the previous capital campaign for this project.

Choir paid singers – At the June meeting, Monique Austin presented information about the number of calls and amount of payment that our eight paid section leaders receive, with a request to come into better alignment with industry standards by increasing the amount paid.

Discussion included several comments indicating that this longterm commitment of funds should be part of a broader discernment discussion of St. Matthew’s priorities, as the church explores ideas contained in Canoeing the Mountains over the coming months.

Dustin noted that there are currently 600 annual person-calls for the choir, at a cost of $30,000.

It was suggested that James Janssen (organist) and Mark Crayton (choir director) attend a future vestry meeting to explain how the choir operates, with regard to calls and paid section leaders.

With the desire to table this discussion until after the Canoeing the Mountains discernment process, it was suggested that the vestry might consider authorizing a one-time extra payment to the paid choir members before the end of 2019. The purpose would be to recognize choir service, while acknowledging that vestry is not prepared to commit to a longterm increase for choir calls. Tim and Monique will talk to James and Mark about the possibility of one-time extra payments.

TABLED – No decision about choir pay will be made at this time. Vestry approved that any decisions about increasing payment to paid choir section leaders will take place within the context of budget planning and Canoeing the Mountains discernment.

Executive Session – no executive session was held.

The meeting concluded at 7:50 and was followed by dinner and discussion of Canoeing the Mountains, with vestry and Melissa Warden participating.

Next meeting will be September 16, 2019.

Submitted by Jennie Woodring

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